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Hospital Notary: Notarizing Documents in Medical Facilities

Updated: Apr 23

hospital notary, notary near me
mobile notary services at hospitals

what is a hospital notary?

Hospital notaries play a crucial role in medical settings by providing essential notarization services to patients and their families. While the term "notary" is often associated with legal and financial matters, the need for notarization extends to medical documents as well. In this article, we will explore the importance of hospital notaries, the hospitals they serve, the services they offer, and the challenges they face in ensuring efficient and reliable notarization in medical settings.

The Importance of Hospital Notaries

Convenience and Time-Saving Benefits

One of the primary advantages of hospital notaries is the convenience they offer to patients. Unlike traditional notary services where individuals have to leave their homes or visit a separate location, a mobile notary will come to the patients. This eliminates the need for patients to navigate transportation challenges or find someone to accompany them. Additionally, hospital notaries save patients valuable time by ensuring the signing process is completed correctly and promptly, often on the same day.

Ensuring Correct Signatures on Official Legal Documents

Another crucial aspect of hospital notaries is their role in ensuring that signatures on official legal documents are accurate and legally binding. Many individuals who require hospital notary services may not be aware of where to find a notary or even that such services exist. Hospital notaries, like those provided by us, save individuals the trouble and potential costs associated with incorrect signatures on important documents. This is particularly important for patients undergoing medical procedures who may need to complete official documents that require notarization.

Hospitals We Serve

We take pride in providing mobile notary services to a wide range of hospitals in the Los Angeles area. Our team of experienced notaries travels to hospitals including:

We also provide services to many other hospitals in the area. If you require a notary at a hospital not listed here, please contact us for a complete list or a free quote.

Mobile Notary Services in Hospitals

Convenience and Accessibility

Our mobile notary services are designed to provide convenience and accessibility to patients and their families. Whether you are at home, in the hospital, or in any other location, our notaries will meet you wherever is most convenient for you. This means that you do not have to worry about leaving the hospital or finding transportation to a separate location. Our notaries understand the unique needs of individuals in medical settings and are committed to providing efficient and reliable service.

Notarizing Documents

Our mobile notary services cover many document types commonly encountered in medical settings. Some of the most common documents completed in hospitals include:

  • Power of Attorney

  • Living Wills

  • Trusts

  • Banking and/or Mortgage Documents

  • Affidavits

  • Ombudsman

  • Healthcare Directives

  • HIPAA Waivers

  • Certification of Trust

  • Prenuptial Agreements

By notarizing documents within healthcare facilities, we ensure patients and their families are informed about prevailing state laws and any special requirements for the client's notary appointment.

Hospital Notary Responsibilities

Hospital notaries have specific responsibilities to ensure the proper execution of documents and protect the interests of all parties involved. Whether working in person or remotely, notaries must exercise caution and adhere to ethical considerations unique to healthcare settings.

Specialized Training for Medical Settings

Notaries working in medical settings receive specialized training to handle sensitive medical situations. This training includes an understanding of HIPAA regulations for patient privacy, the ability to detect coercion, and assessing the capacity of the signer. These specialized skills enable notaries to navigate the legal formalities with compassion and ensure the integrity of the notarization process.

Protecting Patient Privacy and Ensuring Coherence

Hospital notaries must work closely with hospital staff to confirm the signer's coherence and ensure that no one is pressuring them to sign against their will. This is particularly important in situations where the signer may be affected by medication or other medical conditions. By verifying the signer's awareness and ensuring their privacy, hospital notaries play a critical role in protecting the rights and interests of patients.

Mitigating Issues with In-Person Meetings

In-person notarization can sometimes present challenges, especially in medical settings where patients may have limited mobility or urgent medical needs. Hospital notaries can help mitigate these issues by offering a virtual notary service. RON (Remote Online Notarization) allows for immediate completion of documents without the need for an in-person meeting. This flexibility ensures that time-sensitive documents can be notarized efficiently, even in unpredictable medical situations.

Legal Implications and Challenges

Hospital notaries must navigate legal implications and challenges unique to medical settings. Signing documents under duress or while under the influence of medication can have significant legal consequences. Notaries play a crucial role in verifying the mental capacity of the signer and ensuring they are not pressured to sign against their will.

Contesting documents signed under duress or medication may require court intervention if the signer lacks the mental capacity to understand the document or was coerced into signing. Hospital notaries are trained to be vigilant in assessing the signer's awareness and documenting the circumstances surrounding the notarization to protect the integrity of the process.

Ensuring 24/7 Notary Availability

Hospitals must ensure 24/7 availability of notary services to meet the needs of patients, especially in rural areas where access to notaries may be limited. To achieve this, hospitals employ on-site notaries during business hours and leverage remote online notarization (RON) for extended access. RON breaks geographical barriers, allowing patients to access notary services regardless of their location. Additionally, hospitals may form partnerships with local notary services or volunteer networks to fill any gaps in notary availability and ensure accessible and efficient notarization services in healthcare.

Notary Hospital Signings

Hospital notaries play a vital role in facilitating patient care and enhancing the overall experience within medical facilities. By providing convenient and efficient notarization services, notaries contribute to reducing the burden on patients and their families. Having on-site notaries available when patients are ready eliminates the need for patients to coordinate separate appointments outside of their medical treatment. This level of care ensures that patients' legal and notarial needs are met promptly and conveniently.

Specialized Services Offered by Hospital Notaries

Hospital notaries offer a range of specialized services beyond traditional notarization. These services include:

Remote Online Notarization (RON)

RON allows for the immediate completion of notarization without the need for in-person meetings. This service is particularly beneficial for patients with limited mobility or those who require urgent notarization. By leveraging technology, hospital notaries can provide efficient and secure notarization services remotely.

Loan Signing Agent Services

Hospital notaries often serve as loan signing agents, representing clients with professionalism and efficiency. They handle the pickup, signing, and drop-off of loan documents, ensuring that the loan process proceeds smoothly and on time.

Apostille Services

Hospital notaries can provide apostille services, which involve certifying documents for use in foreign countries. These services are essential for individuals who require notarized documents for international purposes. Although the notary cannot issue the apostille, they can facilitate the issuance of the authentication through the relevant government authority.

Marriage Services

Hospital notaries can also officiate weddings, if they are an official officiant or specialized notary, making them a valuable resource for couples looking to get married in a hospital setting. Notarizing marriage documents ensures that the marriage is legally recognized.

The Future of Hospital Notary Services

Advancements in technology, improved accessibility, and more affordable notary fees are poised to influence the trajectory of hospital notary services and nursing homes in the future. As electronic medical records become more prevalent, there is an opportunity to integrate notary services seamlessly into the healthcare system. This integration would save the notary public extra time while streamlining the notarization process, enhance data security, and improve overall patient care.


  1. Do hospitals offer notary services?

A: Yes, some hospitals do offer notary services. These services are typically provided to assist patients and their families with legal documentation that may be required during medical treatment or other related matters. Offering notary services within hospitals can help streamline administrative processes and provide convenience to patients and their families who may need documents notarized while they are at the hospital. However, not all hospitals may offer this service, so it's always a good idea to check with the specific hospital administration or inquire during a visit if you need such assistance.

2. Do hospitals have notaries on staff, if so, is there a hospital notary policy?

A: Many hospitals do have notaries on staff or arrangements with a traveling notary who visits the hospital regularly to provide services. Whether a hospital has notaries on staff can vary depending on factors such as the size of the hospital, its policies, and the demand for notary services among patients and staff.

As for a hospital notary policy, larger healthcare institutions may have specific guidelines or protocols in place regarding notary services. These policies could outline procedures for accessing notary services, any associated fees, notary availability hours, and any other relevant information. However, the specifics of these policies would vary from one hospital to another. If you're interested in knowing more about a particular hospital's notary policy, you could contact the hospital administration or relevant department for clarification.

3. Do nursing homes have notaries?

A: Many nursing homes do have arrangements with notaries or may employ notaries on staff to provide notary services to residents and their families. Similar to hospitals, the availability of notary services in nursing homes can vary depending on factors such as the size of the facility, its policies, and the demand for notary services among residents and staff.

4. What are the types of medical documents that need notarization?

A: Several types of medical documents may require notarization depending on the specific circumstances and legal requirements. Some common examples include; Advanced Directives, Medical Powers of Attorney, Release of Medical Records, Consent Forms, Affidavits, Insurance Documents, Conservatorships, Ombudsman documents, Adoption papers, Various Contracts, and Guardianship Documents.

5. Can a doctor notarize a document?

A: Doctors typically lack the authority to serve as notaries unless they've obtained additional commissioning specifically for notarial duties alongside their medical qualifications. Notarization mandates specialized training and approval, usually from government entities like the state's Secretary of State office. Generally, doctors prioritize their medical responsibilities and delegate notarial tasks to certified notaries public or signing agents. Engaging in such acts may potentially conflict with hospital administration policies, prompting most doctors to abstain from notarial duties.

6. What's the difference between a medical notary and a healthcare notary?

A: There's no distinction; they're merely a notary signing agent offering services at medical facilities. If they're not part of the medical staff, they're usually the favored traveling notary the administrator might recommend.

7. What if I don't have my ID with me?

A: If you don't have your ID with you, you may encounter difficulty in getting a document notarized, as notaries typically require a valid form of government-issued identification to verify your identity. In some jurisdictions, if you lack identification, you may be able to have one or more credible witnesses present who can vouch for your identity. The credible witnesses will need to provide their identification and sign an affidavit confirming the signer's identity identity.


Hospital notaries play a vital role in providing essential notarization services in medical settings. They bring convenience, efficiency, and expertise to patients and their families, ensuring that their legal and notarial needs are met promptly and accurately. By navigating the unique challenges of medical settings, hospital notaries contribute to the overall well-being of patients and enhance their healthcare experience.

We're looking forward to serving you! Please schedule your appointment online or call us at (213) 308-1956.

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